Company Secretarial Team

The Company Secretarial Team is central to the smooth functioning of the board and its committees, ensuring that all governance processes are carefully managed.

At the core of our duties is the Company Secretary role, which involves overseeing all aspects of board governance, ensuring compliance with legal and regulatory requirements. Through these responsibilities, the Company Secretarial Team plays an indispensable role in upholding the integrity and effectiveness of the company’s governance framework.

We provide comprehensive Board and Committee meeting support. This includes preparing agendas, distributing meeting materials, and ensuring that minutes are accurately recorded and promptly circulated. Our team’s role is crucial in facilitating effective meetings, allowing the board and its committees to focus on decision-making and strategic planning.

One of our responsibilities is maintaining the annual meeting and clearance schedule, which involves planning and coordinating all board and committee meetings throughout the year. This ensures that meetings are scheduled in a timely manner and that all necessary preparations are completed well in advance.

We also maintain and manage various board registers, such as those tracking action points, attendance, director details, and the meetings calendar. These registers are vital for ensuring transparency and accountability, providing a clear record of board activities and decisions.

We also oversee the annual general meeting process, coordinating every aspect of this critical event, from planning and logistics to ensuring all necessary documents and reports are prepared and distributed. This process is essential for maintaining shareholder engagement and fulfilling the organization’s statutory obligations.

One of our duties involves conducting constitution reviews. This process ensures that the organization’s constitution remains current and aligned with both legal requirements and the strategic direction of the company. Regular reviews help to adapt the governing document to evolving business needs and regulatory changes.

In addition, we are deeply involved in policy development and reviews, creating and updating policies to ensure they reflect best practices and support the organization’s objectives. This ongoing work ensures that the company’s operations are governed by clear, effective, and up-to-date policies.

Through these responsibilities, the Company Secretarial Team ensures that the board operates with the highest standards of governance, supporting its ability to lead the organization effectively and ethically.